APPROACH TO DRAFTING
There is no ‘one size fits all’ approach to drafting a good scope document. Each project will have its own specific requirements.
However, there are some simple rules which, if followed, should minimise the risk of the Scope of Work not satisfying parties’ requirements.
A scope document may include work that is to be built to ‘specification’ and also work that is to be built for a stated ‘purpose’. The Scope of Work should clearly identify which requirement applies to each component of work.
In general, the Scope of Work should:
- Use terminology that is consistent with the Contract Conditions and/or other contract documents;
- Identify the Principal’s requirements and the standards and objectives that the Contractor must meet in performing the work;
- Describe how the Contractor will meet the Principal’s requirements (i.e. what, where and how the work will be performed);
- If appropriate, detail how the Scope of Work relates to (and interfaces with) other components of a larger project;
- Identify any other contractors (of the Principal) who will also be performing work in the same area; and
- Identify what facilities and/or materials the Principal is to supply or make available for use in performing the work.
CONSEQUENCES OF A POORLY DRAFTED SCOPE OF WORK